Fair Processing Notice


As your GP practice we hold electronic records about your health and the care you receive. This notice is to explain the types of personal data we hold about you and how we may use this information to benefit your health and wellbeing. It will advise you on how we allow your record to be made available to other organisations that play a part in your care. The sharing of this information is subject to your permission and accessed via the computer program SystmOne. Any concerns you have about the data we hold, and how we use it, should be raised with us.

The types of information that can be held within your record include:


Why do we need access to your personal data?

The information means we can provide you with high quality direct care in the most safe and efficient manner. Being able to see your detailed record allows for an overall picture of your health and wellbeing to be assessed which helps us to diagnose and prescribe appropriate courses of treatment for you. Lack of access to your information may lead to misdiagnosis, inappropriate prescribing of medication or tests and ineffective treatment.

Why do we need to share your personal data?

Sharing your data allows the other health and social care professionals caring for you to make fully informed decisions about the care you require as they have access to the most accurate, up to date  information about your health.

Who is my data shared with?

Your personal data will only be shared with those involved in providing you with direct care. This includes any health and social care professional service that you may have been referred to or that you may require in an emergency. Another way your data may be used is for statistical purposes in which case any information that makes the data identifiable to you will be removed. Any use of the data for research purposes would require your express permission.


We maintain our legal duty of confidentiality to you at all times. We will only ever use or pass on information about you if others involved in your care have a genuine need for it.

We will not disclose your information to third parties without your permission unless there are exceptional circumstances, such as when the health or safety of others is at risk, or where the law requires information to be passed on.

Opt out

All patients have the right to opt out of allowing their personal data to be shared with other healthcare organisations, when making your decision, please consider that your detailed record provides an overall picture of your health and wellbeing and access to this ensures that the moset safe and efficient care is provided to you. To opt out or discuss your options further, please contact the practice.

Data Security

The practice has a range of security measures in place to ensure that your information is held and shared (where appropriate) in a secure way. Your patient record will only be accessed by those members of staff who are authorised and have a legitimate reason to do so.


You have a right under the General Data Protection Regulation (GDPR)  to find out what information we hold about you. This is known as ‘the right of subject access’. If you would like to make a subject access request, please do so in writing to the practice manager. If you would like to know more about how we use your information, or if you do not want us to use your information in this way, please contact the practice manager.

Data Protection Officer

Skegby Family Medical Centre's Data Protection Officer is Paul Couldrey of PCIG Consulting Limited. Any queries in regard to Data Protection issues should be addressed to him at:- 

Email:   Couldrey@me.com

Postal:  PCIG Consulting Limited
             7 Westacre Drive
             Quarry Bank
             West Midlands
             DY5 2EE   


Additional Information

If you would like any more information about data processing at Skegby Family Medical Centre then please contact the practice where we will be able to answer any queries you may have.


To see the Practice Data Privacy Policy in full please click here.